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Returnable DC In

note

To go back to the search screen, click Returnable DC In next to Welcome at the top-right corner of the page.

Use Returnable DC In when items sent through Returnable DC Out are received back. The screen helps you bring back the quantity, select the matching source, choose the returned serial numbers, and continue inspection and follow-up actions.

1. Search Returnable DC In​

Go to Purchase -> Operations -> Returnable DC In.

Use the filters:

  • Party Type
  • Returnable DC In Number
  • From Date
  • To Date
  • Vehicle Number

Click Search to view records.

The result list shows:

  • Party details
  • Returnable DC In Number
  • Returnable DC In Date
  • Vehicle Number
  • View / Edit

2. Add Returnable DC In​

Click Add Returnable DC In.

Header Details​

Enter the required details:

  • Party Type
  • Supplier or Customer / Plant
  • Returnable DC Out Number
  • Returnable DC In Number: Auto-generated
  • Returnable DC In Date
  • Vehicle Number
  • Invoice Number / Date: Optional
  • DC Number / Date: Optional
  • DC Notes
  • Remarks

Get Line Item​

You can inward one or more outward documents in a single entry.

Steps:

  1. Select Party Type
  2. Select the correct Supplier or Customer / Plant
  3. Select one or more Returnable DC Out Number
  4. Click Get Line Item

The screen loads the available line items from the selected outward documents.

3. Line Item Entry​

The line item table shows:

  • Type
  • Product
  • Source Type
  • Status
  • Outward Quantity
  • Already Inward Quantity
  • Inspected Qty
  • Accepted Quantity
  • Machining Rejection Quantity
  • Casting Rejection Quantity
  • Debit Quantity
  • Source / Serial Number
  • Price Per Product
  • Service Cost Per Product

Source and Serial Selection​

The screen works based on the outward line setup:

  • If the outward line uses source, you must choose the source in the inward line
  • If the outward line uses serial number, you must choose the serial number in the inward line

This selection is mandatory. The system does not allow submission without the required source or serial number selection.

Material Source in Returnable DC In​

When the line uses source, click Add Source or Edit Source.

The popup shows only the source rows that were selected in the outward entry.

Enter the inward quantity source-wise.

Important rules:

  • Total selected source quantity must exactly match the current inward quantity entered in the line
  • You cannot enter more than the available quantity shown in the popup
  • While editing, you cannot reduce a source below the quantity that is already inspected from that source

Example:

  • If source quantity in the inward line is 5
  • and the source Pending Quantity becomes 3
  • it means 2 is already inspected
  • during edit, you cannot reduce that source below 2

This protects already inspected quantity from being reduced by mistake.

Serial Number in Returnable DC In​

When the line uses serial numbers:

  • select the serial numbers from the dropdown
  • selected serial count must match the current inward quantity

Important rules:

  • If a selected serial number is already inspected, it is locked
  • Locked serial numbers cannot be removed in edit
  • Locked serial numbers appear disabled in the dropdown

4. Edit Returnable DC In​

Open the record using View / Edit.

Edit Rules​

  • Inward quantity cannot be less than already inspected quantity
  • Source selection cannot be reduced below already inspected source quantity
  • Locked serial numbers cannot be removed
  • If related follow-up documents are already confirmed, edit may be restricted

What the System Protects​

The system prevents the following in edit:

  • reducing source quantity below already inspected quantity
  • removing inspected serial numbers
  • saving source total that does not match the line quantity
  • saving serial count that does not match the line quantity

5. Submit​

Click Submit after completing all line items.

Before submit, the system validates:

  • required header fields
  • inward quantity values
  • source quantity matching line quantity
  • serial count matching line quantity
  • source availability
  • serial availability

6. File Upload​

You can upload supporting documents from the file upload section when required.

Important Screen Terms​

  • Outward Quantity: Quantity sent out earlier
  • Already Inward Quantity: Quantity already received back
  • Inspected Qty: Quantity already inspected after inward
  • Pending Quantity: Quantity still waiting for inspection from the selected source
  • Add Source: Opens the source-wise inward quantity popup
  • Serial Number: Select individual returned serial numbers

Best Practices​

  • Use the correct Returnable DC Out Number before clicking Get Line Item
  • Check the line quantity before selecting source or serial number
  • Make sure source total exactly matches the current inward quantity
  • Review locked serial numbers carefully during edit
  • Do not reduce source quantity if part of that source is already inspected