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Returnable DC Out

note

To go back to the search screen, click Returnable DC Out next to Welcome at the top-right corner of the page.

Use Returnable DC Out when materials or items are sent outside and must come back later. The screen allows you to create the outward entry, choose the correct source, select serial numbers when required, and track what has already come back through Returnable DC In.

Before You Start​

Please make sure the following are available:

  • Correct Supplier or Customer / Plant details
  • Correct Billing Address, Delivery Address, and Pickup Location
  • Correct HS Code and Unit
  • Correct item master data for the selected Type and Product

1. Add Returnable DC Out​

Go to Purchase -> Operations -> Returnable DC Out and click Add Returnable DC Out.

Header Details​

Fill the main details:

  • Party Type: Select Supplier or Customer
  • Supplier: Shown when Party Type is Supplier
  • Customer and Plant: Shown when Party Type is Customer
  • Returnable DC Out Number: Auto-generated
  • Returnable DC Date
  • E-Way Bill Date
  • Vehicle Number
  • E-Way Bill Number
  • Payment Terms: Optional
  • Billing Address
  • Delivery Address
  • Pickup Location
  • DC Notes: Optional
  • Remarks: Optional

Line Item Details​

Add line items in the lower section.

  • Type
  • Source Type
  • Product
  • Status
  • Control Plan
  • Process
  • HS Code
  • Unit
  • Quantity
  • Price
  • Line Item Remarks
  • Delivery Date

How Source Type Works​

  • For Part type, Source Type is mandatory.
  • INSP means the quantity is selected from inspection source.
  • PROC means the quantity is selected through serial numbers.
  • For non-part types except Machine and Others, source works like INSP.
  • For Machine and Others, source selection is not used.

How Status Works​

  • Status is mandatory for every line item.
  • For Part + INSP, status is selected from the normal part status list.
  • For Part + PROC, status is selected from the process status list.
  • In the line item table, the screen shows the description of the selected status.

Material Source​

The Add Source button is shown:

  • for all applicable types except Machine and Others
  • for Part only when Source Type = INSP

When you open Add Source, choose the source rows and enter the quantity for each source.

Important rules:

  • Total selected source quantity must exactly match the line item Quantity
  • You cannot enter more than the available quantity shown in the popup
  • While editing, you cannot reduce a source below the quantity that is already inwarded in Returnable DC In
  • If a source row was outwarded for 10 and 8 is already inwarded, you cannot reduce that outward source below 8

Serial Number​

Serial number selection is shown only for Part + PROC.

Important rules:

  • Selected serial count must exactly match the line item Quantity
  • Only available serial numbers are shown
  • The available serial summary and pending batch details are shown only for Part + PROC
  • Serial numbers already moved to the next stage of return cannot be changed in edit

Available Quantity Check​

The screen shows Available Qty for applicable line items.

  • For Part + INSP, the screen shows available quantity from inspection
  • For other applicable types, the screen shows available quantity based on the selected item
  • You cannot add quantity above the available quantity

Duplicate Line Restriction​

The system does not allow duplicate line items for the same combination of:

  • Type
  • Product
  • Status

Submit​

Click Add for each line item, then click Submit for the document.

Before submission, the system validates:

  • required header fields
  • required line item fields
  • available quantity
  • source quantity matching line quantity
  • serial count matching line quantity
  • duplicate line items
  • latest source / serial availability

If another user has already used the same source quantity or serial number before you submit, the system shows a validation message and prevents submission.

2. Search Returnable DC Out​

Use the search filters:

  • Party Type
  • Customer
  • Plant
  • Supplier
  • Returnable DC Out Number
  • From Date
  • To Date

The result list shows:

  • Party details
  • Returnable DC Out Number
  • Vehicle Number
  • Current status
  • View / Edit
  • Generate PDF
  • Generate JSON

3. Edit Returnable DC Out​

Open a record using View / Edit.

You can update editable fields and line items, but the system also protects already-used stock.

Edit Rules for Source​

  • If a source quantity is already used in Returnable DC In, you cannot reduce that source below the already inwarded quantity
  • Source quantity must still match the line Quantity

Edit Rules for Serial Number​

  • If a selected serial number is already returned inward, that serial remains locked
  • Locked serial numbers cannot be removed
  • If any locked serial is present, the screen shows Source Type and Status as read-only
  • Product, Control Plan, and Process also become non-editable

Cancel DC​

Use Cancel DC only when the outward entry must be cancelled completely.

The system will reverse the stock movement and release the linked source / serial only where allowed.

If inward has already happened, cancellation may not be allowed for those locked records.

4. Generate PDF​

Use Generate Returnable DC Out to download the PDF copy of the outward document.

5. Generate E-Way Bill JSON​

Use Generate E-Way Bill JSON when the JSON file is required.

Important Screen Terms​

  • Type: Item category
  • Source Type: How the quantity is picked
  • Status: Condition or stage of the item
  • Add Source: Opens source selection popup
  • Serial Number: Select individual serials for Part + PROC
  • Available Qty: Quantity currently allowed for selection

Best Practices​

  • Select the correct Status before choosing source or serial number
  • Check Available Qty before entering quantity
  • Make sure source total exactly matches line quantity
  • Make sure serial count exactly matches line quantity
  • Review line item table carefully before submit