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Petty Cash Transactions

PETTY CASH TRANSACTIONS​

1.1 Add Petty Cash Transactions​

Step-by-Step Guide to Add Petty Cash Transactions

Step 1: Navigate to Petty Cash Transactions

  • From the main side menu, click on "ACCOUNTS", then go to "Operations", and finally choose "Petty Cash Transactions".
  • This will open the Petty Cash Transactions Search page.

Step 2: Add Petty Cash Transaction Details

  • At the top-right corner of the Petty Cash Transactions Search page, click on the "Add Petty Cash Transactions" button.

Step 3: Fill in Transaction Details

When the Create Petty Cash Transaction form opens, complete the following fields:

  • Transaction Date (Date Field - Mandatory): Defaults to the current date.
  • Transaction Type (Dropdown - Mandatory): Select either Opening Balance or Cash In.
  • Amount (Number Field - Mandatory): Enter the transaction amount.
  • Remarks (Text Field - Optional): Provide any additional notes related to the transaction.

Important Notes:

  • The system should not allow more than one 'Opening Balance' transaction for the same date.
  • If a user attempts to add another Opening Balance for the same date, show a warning:

    "An Opening Balance has already been entered for this date."

  • This restriction does not apply to Cash In entries — multiple entries are allowed for the same date.

Step 4: Submit the Transaction

  • If all validations pass, the transaction will be saved successfully.

1.2 Search Petty Cash Transactions​

Step-by-Step Guide to Search Petty Cash Transactions

Step 1: Set Search Criteria:

  • From Date (Date Field - Mandatory): Defaults to the first date of the current month.
  • To Date (Date Field - Mandatory): Defaults to the current date.
  • Click the "Search" button.

Step 2: View Search Results:

  • Upon clicking Search, the matching transactions will be displayed.
  • The results will include: Transaction Date, Transaction Type, Amount, Remarks, and an option to View/Edit.
    (Refer to Section 1.3)

1.3 Edit Petty Cash Transactions​

Step-by-Step Guide to Edit Petty Cash Transactions:

Step 1: Locate the Transaction

  • Use the Search functionality described in Section 1.2 to find the desired transaction.

Step 2: Open the Edit Page

  • In the search results, click "View/Edit" next to the desired transaction.

Step 3: Update Transaction Details

  • The Edit Petty Cash Transactions form will display existing data.
  • Make the necessary changes to any of the editable fields.
  • Note: The same duplicate check logic applies as in the Add scenario.

Step 4: Submit or Cancel

  • Click the "Submit" button to save changes.
  • If all validations pass, the transaction will be updated successfully.

That's it! You've now learned how to ADD, SEARCH, and EDIT Petty Cash Transactions using the DMeX app. For further assistance, please contact the support team.