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Calibration

CALIBRATION​

1.1 Add Calibration​

Add a Calibration - Step-by-Step​

Step 1: Reach the Calibration

  • From the main side menu, click on "Calibration", then go to "Operations", and finally choose "Calibration". This will open the Calibration Search page.

Step 2: Adding a Calibration

  • Located at the top-right corner of the Calibration Search page, click the “Add Calibration” button to proceed.

Step 3: Fill in Details
Click Add Calibration on the Search page – the Add screen opens.

  • Instrument List [Dropdown][Mandatory] – Select the instrument from the dropdown.
  • Identification Number [Text Field][Mandatory] – Once the Instrument List is selected, the Identification Number will be auto-filled automatically.
  • Date of Purchase [Text Field][Mandatory] – Select the purchase date.
  • Calibration Condition [Text Field][Optional] – Enter any specific calibration condition or remarks.
  • Calibration Source [Dropdown][Optional] – Choose the source (e.g., Internal / External).
  • Instrument Status [Dropdown][Mandatory] – Select the current status (Active / Inactive).

Step 4: Save the Calibration

  • Submit – to save the record.

Calibration Details​

After saving the instrument details, scroll down to Calibration Details and enter the following

Add Calibration Details

  • Calibration Date- Date when calibration was performed.
  • Frequency (In Days) - Number of days between each calibration cycle.
  • Due Date - (auto-calculated or selected).
  • Calibration Status- Result of calibration (Pass / Fail / Under Calibration, etc.).
  • Certificate Number - Certificate number issued by calibration agency.
  • Remarks- Additional notes or observations.
  • Location - Physical location of the instrument. Choose File Upload calibration certificate.
  • Chosen File Name - Displays the selected file name.

Click Submit to save the calibration details.

1.2 Search Calibration​

Search a Calibration - Step-by-Step​

Step 1: Start Searching
On the Calibration Search page, you can search in different ways:

  • Instrument List – Select a instrument from the provided dropdown list.
  • Identification Number – Search by the instrument’s unique ID.
  • Date of Purchase – Filter instruments by purchase date.
  • Calibration From Date / Calibration To Date – Filter records within a calibration date range.
  • Calibration Source – Filter by source (Internal / External).
  • Instrument Status – Filter by status (Active / Inactive).
  • Calibration History Status – Filter by result/status (Accepted / Rejected / Pending, etc.).

Step 2: See the Results
After clicking Search, you’ll see the results:

  • The matching calibration records will be displayed based on your criteria.

STEP 3: Export as Excel The Export as Excel feature allows the user to download the currently displayed calibration search results into an Excel file.

1.3 Edit Calibration​

Edit a Calibration - Step-by-Step​

Step 1: Find Calibration to Edit

  • On the Calibration Search page, click Search to find the calibration you want to edit.

Step 2: Start Editing

  • After searching, you’ll see the calibration record you wish to modify.
  • Click “View/Edit” next to that instrument to reach the Edit Calibration page.

Step 3: Update Details
On the Edit Calibration page, you’ll see existing details.

  • Make the required changes to your entry.

Step 4: Save Changes

  • After editing, review your updates.
  • Click Submit to save the changes.
note
  • Fields marked with * are mandatory.
  • Ensure the Identification Number matches the instrument master.
  • Avoid overlapping or invalid date ranges for calibration periods.
  • Use Export as Excel to maintain offline logs or share with auditors.
  • If any dropdown (Instrument, Source, Status) is empty, contact the administrator to update Masters.

That’s it! You’ve learned how to ADD, SEARCH, and EDIT a Calibration using the DMeX Support team.
For further assistance, please contact the Customer Support Team.