Before You Begin:
To get started, make sure you have your username and password ready.
Once you log in, you will land on the welcome screen.
PREREQUISITE:
Certainly, before creating a Payment Status , it's a good practice to ensure that all the relevant details have been entered or updated.
Updating/Adding screens like Supplier PO, Purchase Inward before adding a Payment status is crucial for maintaining accurate and effective Purchase inward processes.
Supplier PO The Supplier PO with line items of appropriate data should present for an error free and accurate Payment status.
Purchase Inward: The purchase Inward for the relevant supplier po should be present for an error free and accurate Payment status.
By Updating these screens before creating a Payment status you ensure that the Payment status process is efficient, accurate, and free from errors.
Double-checking these details before creating a Payment status helps to minimize errors, reduce the chances of miscommunication, and ensures that your Payment status is smooth and efficient. It also helps maintain accurate records for future reference and reporting.
1.1. Add a Payment Status- Step-by-Step:
Step 1: Reach the Payment status Section:
From the main Side menu, click on "Accounts" then go to "Operations", and finally choose "Payment Status" This will open the Payment Status Add page.
Step 2: Fill in Details :
Select PO Number : [Dropdown] (Mandatory) The dropdown list should include a list of Supplier PO numbers for your selection.
Select Supplier : [Dropdown] Select the Supplier name for the selected supplier PO.
Select GRN Number: [Dropdown] Select the GRN Number from the dropdown .The values in the options is the list of GRN number of the purchase inward for that supplier PO
Invoice Number: [Text Field] Enter the invoice number.
From Due Date: [Date Field] Select the date to check for due payments within a specific date range, please select the start and end dates for the date range.
To Due date: [Date Field]Select the date to check for due payments within a specific date range, please select the start and end dates for the date range .
Paid Status : [Dropdown] Select the Paid or not paid status.
To Start Over: Click the "Clear" button if you wish to erase all information and begin a new. Please note that once this button is clicked, the entered search information will be cleared.
Note: In the payment status screen, it serves as a search screen where relevant data is retrieved as a list based on the selection made in the fields above. This functionality allows you to filter and display payment-related information that matches your specified criteria.
The result is displayed as a list with supplier po number, supplier name, grn number, invoice number, dc date/dc number, due date,due amount, paid amount, check , paid status.
Enter the amount to be paid to the supplier in the paid amount column.
Check the checkbox to update the status to Paid.
Click the ‘Download payment status’ , to view the payment status in excel format.
Click the ‘Submit’ button.
That's it! You've learned how to ADD, SEARCH, EDIT a Consumption using the DMeX app. If you need help, contact the support team.