Job Order

Before You Begin

  • To get started, make sure you have your username and password ready.
  • Once you log in, you will land on the welcome screen.
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    Prerequisite

    1. Certainly, before creating an Job Order , it's a good practice to ensure that all the relevant details have been entered or updated. These details typically include information about the supplier, part, part process group subtab of part and any other relevant data. Here's a checklist of the details you should verify before adding a sales order:
    2. Supplier Master:Keeping supplier information current helps in selecting the right supplier for the job order. This includes contact details, payment terms, and any other relevant information necessary for communication and coordination.
    3. Part Master-Part process groupThe Part process group subtab components for which the part process group is done. Ensuring that the master data for the part is current helps in selecting the right components for the job order , preventing delays or errors caused by outdated information.
    4. Partmaster -SubTab Details : The Part-Price, HS-Code, subtab of the part components for which the job order is being placed should be ensured with current details to help in preventing delays or errors caused by outdated information.
    5. By Updating these master screens before creating a supplier purchase order, you ensure that the procurement process is efficient, accurate, and free from errors.

    Additional Info:

    1. Supplier Information:
      • Supplier name, contact details, and addresss
    2. Part Process Group Information:
      • Confirm that the part process group for the part are up-to-date and accurate.
    3. Communication:
      • If there have been any changes or updates to the order, make sure that relevant stakeholders are informed
      • Double-checking these details before creating a job order helps to minimize errors, reduce the chances of miscommunication, and ensures that your job order process is smooth and efficient. It also helps maintain accurate records for future reference and reporting.

    1.1 Add Job Order

    Add a Job Order - Step-by-Step

    Step 1: Reach the Job order Section

  • From the main Side menu, click on "Purchase," then go to "Operations," and finally choose "Job order" This will open the Job order Search page.
  • Step 2: Adding a Job order

  • On the top right of the Job order Search page, you'll see an "Add Job order" button. Click this button.
  • Step 3: Fill in details

  • Upon clicking the 'Add Job Order button, the Add Job Order will open. Complete the following information:
  • Supplier: [Dropdown] (Mandatory) Choose the supplier from the dropdown list. The supplier added in the supplier screen will be shown as an option.
  • Job Order Number: (Mandatory)This field will be automatically generated by the system. The generated number may include a prefix that can be updated from the organization details screen.
  • Job Order Revision: [Text Field](Mandatory) Enter the Revision for the job order.
  • Notes: The job order number and the revision combination should be unique.
  • Job Order Date:(Mandatory)The current date shall be automatically designated as the job order date. However, should the need arise for alteration, such adjustments can be made in accordance with the customer's specific request.
  • Delivery Address: [Dropdown]Select the delivery address. The delivery address added for the supplier is displayed as the option.
  • Remarks : [Text Field]Please enter the Remarks , if any.
  • Job order Notes: [Text Field]Please enter the job order notes, if any.
  • Add Job Order Line Item(s):

    1. Ensure you've filled in all the necessary details for the job order.
    2. Look for the "+" icon located in the bottom left corner of the screen.
    3. Click on the "Add" icon to initiate the process of adding a line item to the job order.
    4. When a popup is displayed to enter line item details, follow these steps to accurately fill in the required information: