Before You Begin
To get started, ensure you have your username and password ready
Once logged in, you will land on the welcome screen
1.1 ADD GRN INVOICE PAYMENT:
Add a GRN Invoice Payment- Step-by-Step:
Step 1: Reach the GRN Invoice Payment Screen
From the main Side menu, click on "Accounts", then go to "Operations", and finally choose "GRN Invoice Payment". This will open the GRN Invoice Payment Search page.
1.1 SEARCH GRN INVOICE PAYMENT:
Search GRN Invoice Payment- Step-by-Step:
Step 1: Start Searching:
Navigate to the GRN Invoice Search page and use the following filters:
Supplier:[Dropdown] (Mandatory) Select one in the drop down.
From Due Date: [Date] (Mandatory) Select the starting date for the due range.
To Due Date: [Date] (Mandatory) Select the ending date for the due range.
Once the desired filters are selected, click the "Search" button to begin.
Step 2: See the Results:
After clicking Search, results matching your criteria will be displayed in a table format:
Supplier: Displays the Supplier name associated with the invoices.
Beneficiary Account Number: Displays the Beneficiary Account Number of the supplier.
GRN Invoice Number: Displays the corresponding GRN invoice number.
GRN Invoice Date: Displays the date of the GRN invoice.
Due Date: Displays the Due date of the GRN invoice.
Due / Overdue Days: Displays days between the due date and current date.
Due Amount: Displays the Total Due Amount
Paid Advance Amount: Displays the already paid Advance for the current due amount & excludes the already paid amount.
Already Paid Amount: Displays the Already Paid Amount for the current due amount & excludes the advance amount.
Pending Due Amount: Displays the Pending Due Amount for the current due amount. & it will subtract the already paid and advance amount.
Paid Amount: Input field for the user to enter the amount to be paid.
Payment Date: Date field for selecting the payment date.
Check: Checkbox to select the payment for a specific GRN invoice.
Paid Status: Displays the status of the specified GRN Invoice payment status like Paid, Not Paid and Partially Paid.
Step 3: Payment Submission
Debit Account: (dropdown)(mandatory) Select one active debit account related to the payment.
Payment Mode: (dropdown)(mandatory) Select one mode of payment for the transaction and the payment mode like cash, cheques, Net Banking, NEFT and RTGS.
Filter by Paid Status: To Filter the GRN due Amount List By selecting the payment status like Paid, Not Paid and Partially Paid.
Mark as Paid: (Button) Clicking this button will verify that all necessary fields in the table and form are filled. It then processes the payment for the selected GRN and updates the GRN Invoice Payment status based on the payment made.
Export & Paid: (Button) Clicking this button will verify that all necessary fields in the table and form are filled. It then processes the payment for the selected GRN, updates the GRN Invoice Payment status based on the payment made, and exports the details to an Excel file.
Key Notes
If the due date of a particular GRN invoice is less than 3 days from the current date, the related "Due Days" columns will change to royal blue.
If the due date of a particular GRN invoice is greater than the current date, the related "Due Days" columns will change to red.
If the due date of a particular GRN invoice is equal to the current date, the related "Due Days" columns will change to orange.
That's It! You’ve successfully learned how to Search and Make Payments for GRN Invoice based on multiple filters using the DMeX app.
THANK YOU...
For further assistance, contact the Support Team.