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P&L

P & L​

Prerequities

  • Certainly, before creating a P & L, it's a good practice to ensure that all the relevant details have been entered or updated.
  • Updating/Adding screens like P & L masters before adding a P&L is crucial for maintaining accurate and effective processes.

Double-checking these details before adding a P & L will minimize errors, reduce the chances of miscommunication, and ensure that your P & L is smooth and efficient. It also helps maintain accurate records for future reference and reporting.

1.1 Add P & L​

Add a P & L - Step-by-Step

Step 1: Reach the P & L Section:

  • From the main Side menu, click on "Accounts", then go to "Operations", and finally choose "P & L". This will open the P & L Search page.

Step 2: Adding a P & L:

  • On the top right of the P & L Search page, you'll see an "Add P & L" button. Click this button.

Step 3: Fill in Details:

  • Select P &L Head: [Dropdown] (Mandatory) Choose the P & L Head from the dropdown list. The heads added in the P & L masters will be shown as an option.
  • Amount: [Number Field] (Mandatory) Enter the amount against that particular head.
  • From Dates: [Date Field] (Mandatory) Select the date from when this amount is applied for that head.
  • To Dates: [Date Field] (Mandatory) Select the date to when this amount is applied for that head.
  • Remarks: [Text field] Enter general comments or remarks, if any.
  • If you change your mind and don't want to add an P&L click "Cancel".It takes you back to the P & L Search page.
  • To Start Over: Click the "Clear" button if you wish to erase all information and begin a new. Please note that once this button is clicked, the entered information will not be saved.
  • Click the “Submit” Button.

Submission Of P & L :

Upon submission of a P & L, the entry will be added, and the screen will be transitioned to edit mode.

1.2. Search P & L​

Search a P & L - Step-by-Step

Step 1: Start Searching:

  • On the Search page, you can search in different ways:
  • Select P&L Head: Select the P&L for which you want to search for.
  • From Date: Select the date range from when you want to search for.
  • To Date: Select the date range until when you want to search for.

Step 2: See the Results:

  • After clicking "Search", you'll see results:
  • If you searched by P&L Heads and Dates you'll find the matching result with Heads, Amount, From Date, To Date with an option to view/edit [Refer 1.3]
  • Click the Export as Excel button to download the result in the excel format.

1.3. Edit P & L​

Edit a P & L Step-by-Step

Step 1: Find P&L:

Step 2: Start Searching [Refer 1.2]:

Step 3: Edit Details:

  • After searching, you'll see the P & L you want to edit.
  • Click "View/Edit" next to the Generate to reach the Edit P & L page.

Step 4: Update Info:

  • On the Edit P & L page, you'll see existing details.

Step 5: Edit P & L Page:

  • On the Edit P & L page, you'll find the existing details of the P & L you're editing.
  • Change details that you like to update in P & L.

Step 6: Submit/Cancel:

  • Click the “Submit” Button.

Submission Of P & L:

Upon submission of a P & L , the entry will be updated and the screen will transition to the editing mode.